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Field Work
Portal Volunteer Guide

Portal Volunteer Guide

UF paperwork

  • If this is your first time volunteering, you’ll need to complete this form: WEC - POI Guest, Volunteer Request . Or, if you do not have a ufl.edu account, send the RA your direct deposit info and they will submit on your behalf.

    • Select Both Travel POI and Volunteer Request
    • University of Florida Affiliation Status - Volunteer
      • Even grad students at UF should choose the status Volunteer.
    • Local Mailing Address - where you want to receive your reimbursement check, if different from permanent address
    • Local physical (work site) address is: BLM land, Desert Willow Rd, Cochise County, AZ).
    • Are you expecting travel payment or reimbursements? - Yes
    • Are you requesting to also become a Volunteer? - Yes

  • Keep track of your out-of-pocket expenses, and give them to the RA after the trip

    • Include receipts for taxis/lyft, public transit fare, baggage fees

Flights

  • You can fly in to Tucson any time from Thursday evening to mid-morning on Friday.
  • You can leave Tucson any time after Sunday evening.

Packing list (for a volunteer)

  • Depending on the month, it could be very hot (May-August) or very cold (November-March).
  • Hiking boots & socks
  • Sandals or flip flops
    • For cooler months, I recommend an extra pair of warm socks to go under your sandals or camping slippers
  • Hiking pants
  • 2-3 tshirts or tanktops
  • An overshirt to keep the sun off
  • A hat for sun
  • Clothes for traveling and hanging out in Tucson
  • Sunblock
  • Sunglasses
  • Chapstick
  • 2 water bottles
  • A headlamp + batteries
  • Toiletries as needed
  • Any medications you need
  • Hoodie in the summer, Down jacket in the winter
  • Thermal shirt
  • Thermal pants
  • Warm hat
  • Sleeping bag
  • Sleeping pad

There are 2 tents available for group use. You can bring a tent if you prefer your own. You can bring electronics, although there is a risk of them getting dusty or rained on. We have limited solar power.

Traveling logistics

Flying

  • Your travel expenses will be covered.
  • Keep track of how much you spend getting to the airport (taxi, public transit fee, or gas + a per mile reimbursement if you drive your own car).
  • Keep track of how much you spend on meals while traveling. You don’t need to keep the receipts, but they can be helpful for keeping track of your expenses.
  • Depending on when you arrive, the RA will pick you up in Tucson in our field truck. There is also a hotel shuttle that can pick you up.
  • We often have to gate check rollaboard carryons. If you gate check your bag, make sure to confirm whether to pick it up planeside or at baggage claim. Make sure you keep essential items, including medication, with you at all times.

In Tucson

  • Generally, the RA will pay for things because it’s easier to keep track of the reimbursement that way. If you need to buy something, keep track of how much it was.
  • Thursday night, we’ll probably get dinner and then go back to the hotel.
  • Friday morning, we’ll go grocery shopping, fill up on water, and eat lunch in Tucson.
  • It’s a 3 hour drive to the site from Tucson. We’ll stop halfway to fill up on gas. The travel stop has good bathrooms.

Portal

Safety

  • We want to maintain a field experience that is as safe and accessible as possible. Please bring any medications you will need. If you have any medical conditions that may pose a risk to your safety while in the field, please let the RA know so we can make good decisions. If anything might be exacerbated by stress, walking, heat and cold, or changes in diet, bear this in mind. If there are any accommodations we can make to improve your comfort or safety, we are more than happy to do that (and get creative!). If at any time you feel like work at the site is causing you harm, prioritize your health and safety, you can always opt out.
  • Stay hydrated! We bring lots of water, and we can go up the canyon to get more.
  • Human health is more important than data. Take breaks when you need them.
  • We have a basic first aid kit in the truck. The RAs have some first aid training, but may not be currently certified.
  • Wash your hands after touching traps or rodents.
  • If any food/utensils fall on the ground, don’t eat it or use them.
  • We’ve never had a problem with rodent-borne disease or parasites.
  • There aren’t any large dangerous predators at the site.
  • There is pepper spray in the driver side door of the truck.

Creatures

  • There are rattlesnakes, scorpions, spiders, and centipedes at the site. Look before you put your hand into anything that might be described as a crevice.
  • Rattlesnakes: Stay alert for a rattle. We have gaiters we use to cover our ankles when we’re walking around the site in the summer. Be especially alert moving quickly through clumps of grass and when opening/closing gates.
  • Scorpions: Be careful about sticking your hand into dense clumps of grass or under rocks. Use a headlamp at night to avoid scorpions. Keep your shoes inside a tent/the truck, or make sure you shake them out before you put your feet in them. Most of the scorpions at the site probably have painful but not dangerous stings. The Arizona bark scorpion (https://en.wikipedia.org/wiki/Arizona_bark_scorpion) is potentially harmful, most are not.
  • Spiders: We definitely have black widows and we might have brown recluses.
  • There is a large woodrat midden in the corner of the ramada (our shed). We don’t really touch it.

Logistics

  • We sleep in the truck, either in the back (it is a closed bed pickup truck, so the back of the truck has room for two tall people to stretch out). Volunteers can pitch tents around the area where we park the truck, there are a few established spots. A tent is available for use, or you can bring your own.
  • We go to the bathroom in a designated area a little way away from the camping area. We pack out toilet paper, and bury waste when appropriate. We may be able to drive to flush toilets during the day on Saturday, but unfortunately there’s no way for us to completely avoid having to go to the bathroom outdoors. Bring wet wipes or other personal hygeine supplies as you prefer.
  • We carry several large containers of water for drinking, cooking, and washing. Use as much as you need. We can refill on Saturday if necessary.
  • There are no showers at the site.
  • Please let the RA know about dietary restrictions and preferences. We’re happy to get whatever groceries we need.
  • There is no electricity at the site. We do have a solar panel, which allows us to run small electronics (LED lights, charging phones, etc).
  • We will not trap if there is > 50% chance of rain and the overnight low is goign to be < 45 degrees. This is to keep the rodents from getting too cold.

Friday afternoon/evening

  • We’ll unpack the truck and set up our living space.
  • About three hours before sunset, we’ll head out to set traps.
    • In all, we trap 12 plots per night.
    • Some of the plots have ‘gates’, little holes to let the right set of rodents come and go. We have to close the gates before we set traps. Someone walks the perimeter of the plot and covers the gates with a bit of hardware cloth and a rock.
    • We set one trap at each of 49 stakes in each plot. Each trap gets a handful of millet and is placed facing a random direction, close to the stake.

Saturday morning

  • We’ll get up about half an hour before sunrise to eat breakfast and get going.
  • Bring a snack and water with you.
  • As soon as there’s enough light to see, we’ll head out to check traps.
    • Rodent processing
      • We’ll need to open all the gates.
      • The RA will handle the rodents, and you will record data.
      • Every month we have some rodents who got onto plots that they’re not supposed to be able to access. We take them far away from the site and release them. You can process some of the ’exiles’ if you want to, but there’s no pressure to if you don’t want to.

Saturday afternoon/evening

  • Is free time. We may have some maintenance to do.
  • Three hours before sunset, we’ll head out to set the second half of the traps.

Sunday morning

  • We’ll get up before sunrise and have breakfast, then head out and process the second night of rodents.
  • We’ll put all the traps back in the trap shed, and pack up.
  • Usually we leave the site in the early afternoon to drive back to Tucson. We’ll stop at the same gas station halfway through the drive.

Sunday night/Monday morning in Tucson

  • We’ll stay at a hotel, depending on when our flights are.
  • We’ll get dinner in Tucson. Breakfast is provided at the hotel.